POSITION:  EXECUTIVE DIRECTOR

EXECUTIVE DIRECTOR'S JOB QUALIFICATIONS:

• Bachelor of Arts in the field of Counseling, Education, Public Administration, Psychology or related field.

• Consideration will be given to equivalent work experience in management, planning, training, teaching, and group counseling in lieu of a B.A. degree. 

• 4 - 5 years experience in program management and administration.

• Also, work experience in teaching, supervision, marketing and public relations is preferred.

• Must have experience working with persons of diverse cultural and socio-economic backgrounds.

• Demonstrate analytic ability, knowledge of non-profit business management and communication skills.

• Demonstrate leadership skills.

• Bilingual preferred: fluent in speaking and writing English and Spanish.

JOB DUTIES (Included but not limited to):

• Serves as the general office manager and reports directly to the Vice-President of Operations and the Vice-President of Program Development in terms of program management, administration and marketing,

• Identifies and secures the assigned number of schools per quarter,

• Meets with principals and other schools personnel about date, time, space and all other details to prepare a successful Parent Institute program, 

• Supervises recruiters and facilitators; monitors their outreach to parents, class enrollment, attendance retention and graduation, 

• Maintains accurate records, hosts weekly meetings with facilitators and arranges the graduation ceremonies,

• Teaches the parent training classes as needed,

• Serves as a spokesperson for the Parent Institute,

• Supervises, monitors and controls office budget,

• Coordinates and direct the parent training classes,

• Assists the Associate Directors in choosing host school sites and making necessary scheduling arrangements,

• Communicates regularly with host school staff (clusters, leaders, principals, administrators),

• Supervises outreach to parents including telephone and mail contacts,

• Hires and administers contracted facilitators and seminar leaders,

• Trains and monitors the progress of facilitators along with the Associate Directors by conducting weekly facilitator meetings,

• Supervises and sustains high enrollment and attendance,

• Plans and supervises the graduate ceremonies,

• Prepares correspondence related to the parenting classes.

PROGRAM MANAGEMENT

• Program Development

• Program Quality Control

• Program Marketing

ADMINISTRATIVE MANAGEMENT

• Human Resources

• Conflict Resolution

• Time Management

• Motivation catalyst

• Setting goals and objectives

• Recognition and affirmation

• Negotiation and renegotiation

• Periodic evaluation

• Monitoring the goals and objectives

PUBLIC RELATIONS

• Establish and maintain working relationships with related organization such as School District

POSITION:                               ASSOCIATE DIRECTOR

ASSOCIATE DIRECTOR'S JOB QUALIFICATIONS:

• Bachelor of Arts in the field of Counseling, Education, Public Administration, Psychology or related field.

• Consideration will be given to equivalent work experience in management, planning, training, teaching and group counseling in lieu of a B.A. degree

• Must have experience working with persons of diverse cultural and socio-economic backgrounds

• Bilingual preferred: fluent in speaking and writing English and Spanish

• Work experience in teaching, supervision, marketing, program planning, public relations and management is preferred

JOB DUTIES (Included but not limited to):

• Reports directly to the Executive Director in terms of program management, administration and marketing,

• Identifies and secures the assigned number of schools per quarter,

• Meets with principals and other school personnel about date, time, space and all other details to prepare a successful Parent Institute program,

• Supervises recruiters and facilitators, monitors their parent outreach, class enrollment, attendance and graduation,

• Assists the Executive Director in maintaining accurate records, preparing class materials, hosting weekly meetings with facilitators and arranging the graduation ceremonies,

• Teaches the parent training classes as needed and serves as parent counselor, and

• Serves as a spokesperson for the Parent Institute.

POSITION:   OFFICE MANAGER

JOB QUALIFICATIONS:

• 2+ years of successful experience with administrative duties

• Must have working knowledge of all A/P and A/R responsibilities

• Must have exceptional skills with computer programs such as Word, Excel.

• Must possess strong reporting skills, writing skills, managing processes and analyzing information

• Must have a high level of professionalism with strong problem solving skills

• Familiar with supply management and inventory control

• Superior verbal and written communication skills 

• Bilingual preferred: fluent in speaking and writing English and Spanish

JOB DUTIES: (Included but not limited to)

• Supervise office staff,

• Accurately maintain school rosters,

• Prepare graduation certificates and programs

• Answer incoming phone calls

• Prepare check requests for payables, recruiters, coordinators, and facilitators

• Invoice all school districts for services rendered

• Input addresses for office mailings

• Develop weekly schedules for schools

• Maintain all program forms and statistics up to date

• Process all paperwork needed for employment with facilitators, coordinators and recruiters

• Assist the director in all aspects of office procedures and general requirements

• Maintain and accountable for petty cash

• Monitor office supplies and process all purchasing

POSITION:  SECRETARY

SECRETARY’S JOB QUALIFICATIONS:

• Full time / 40 hr. wk.

• Must be bilingual ( English & Spanish)

• Computer skills

• Typing 40+wpn.

JOB DUTIES: (Included but no limited to)

• Assist in maintenance of school rosters

• Prepare graduation certificates and programs for schools

• Answer telephones and record messages for all office personnel

• Input addresses for office mailings

• Develop weekly schedules for schools

• Maintain office space and equipment

• Assist the Office Manager/Director in all aspects of office procedures and general requirements

• Monitor office supplies and process all purchasing

• Prepare and monitor correspondence for the Institute

• Handle incoming and outgoing correspondence

• Prepare format typeset newsletters and information flyers

• Maintain parent enrollment, weekly attendance rosters and graduation records of classes for schools

• Prepare and reproduce publicity and promotional materials.

• Update staff record

• Arrange for reproduction and storage of class materials and distribution

POSITION:   COORDINATOR

JOB DUTIES:

• Assist Director with Recruiters

• Prepare agenda with Associate Director for planning session

• Take attendance at classes

• Prepare class materials (when going to schools take extra materials in case there is a need)

• Be present at planning session to assist Director/Associate Director

• Identify potential recruiters

• Collect all registration forms

• With Recruiters, total the number each recruiter brought to the planning session

• Collect attendance rosters

• Verification of class totals

• Rosters delivered to the main PIQE office

• Verify all make-ups and transfers are recorded properly

• In the event an instructor is absent or late they teach the class

• Distribute evaluation forms and graduation certificate

POSITION:  RECRUITER

RECRUITER’S JOB QUALIFICATIONS:

• Be a Parent Institute graduate.

• Have a working telephone and the time required to complete phone calls.
  
  

JOB DUTIES: (Included but no limited to)

• Attend training

• Make assigned number of phone calls 2-3 days before the planning session of the school.

• Make follow up phone calls to parents to attend the sessions.

• Keep a record of the number of wrong and disconnected telephone numbers and the number of parents that say will attend in the morning and evening sessions.

• Give the above report to the Associate Director or Executive Director.

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